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Click on a question below to view the corresponding answer.
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Horizon Statistics List of Categories
- Why do my circulation figures by collection/istat differ from my total circulation?
- Why do my circulation figures by call# istat classes differ from my total circulation?
- Is there any way to track 'fines' by collection code� (monthly statistics, I mean)
- When I attempt to access Reports, I get the error message "Ad hoc is not compatible with current Horizon build number". What do I do?
- We need our individual library�s statistics on daily cash accounting.
- Who can access WebReporter?
- We need a count of items owned by our library, subdivided by call number range and istat.
- For the IPLAR, I won't be able to tell adult/juvenile materials loaned, reciprocal borrowing and interlibrary loans sent and received.
- The statistics that I've generated for Circulation thus far have been hard to understand because there's so much useless information on them.
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Why do my circulation figures by collection/istat differ from my total circulation?
Generally, this is an exact match. However, collection istats are manually entered in each item record by staff and must be correct for the count to be correct. Sometimes, when data entry is happening and a workstation crashes, a 'double' collection/istat can be added to the item record without staff realizing it or a record can be 'saved' without a collection code (even though it is required in a normal operation). So, it is possible that the number of collection codes assigned to a particular item could be either two or zero, and this would account for a mismatch between total circulation and circulation by collection/istat. Because the circ by collection/istat relies on accuracy of data in the item record there may be aberrations in circulation data that can't be explained.
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Why do my circulation figures by call# istat classes differ from my total circulation?
Circulation by call# istat will never be as much as your total circulation. Some collections aren't linked to call# istats and you get materials in from other libraries that aren't linked, either, so this will always be smaller than your total circulation.
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Is there any way to track 'fines' by collection code� (monthly statistics, I mean)
No. We can get reports of use count by collection (actually, collection istat) but no Horizon report show fines by collection. That stat is not gathered by standard circ transactions.
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When I attempt to access Reports, I get the error message "Ad hoc is not compatible with current Horizon build number". What do I do?
When accessing the Reports under Horizon, if an error message displays stating that "Ad hoc is not compatible with current Horizon build number", this means 'Admin' was not chosen at the 'Select Components' prompt during the Horizon Client installation process. To resolve this problem:
a) Un-install only the Horizon Client software using the Windows Add/Remove Programs feature
b) Install the Horizon Client software. When prompted if this is an upgrade install or a new install, select
"New" install
c) At the 'Select Components' display, choose 'Admin' (do not un -check any boxes) and continue with
installation.
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We need our individual library�s statistics on daily cash accounting.
A Cash Management report has always been available. If the statistics provided are not reflective of what the library needs a customized report will have to be created in WebReporter.
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Who can access WebReporter?
We have opened up access to WebReporter for all workstations that are running the Horizon client software. The url for this product is:
http://caterpillar.lincolntrail.info/HorizonWebReporter/asp
An email has been sent to all LINC Directors, with a WebReporter login and password specific to each library. If you are having difficulties with the product or your login, please contact the automation team.
WebReporter access is available at all times except Monday - Friday from 10:00 a.m. - 3:00 p.m.
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We need a count of items owned by our library, subdivided by call number range and istat.
This is available through the Statistics menu option in Horizon, choose Call Number Monthly Snapshot, limit the report to your agency. DON'T PRINT this report, but instead choose Save to a File, create a 'file' name, and save this file (on the desktop or My Documents). Open the file in Excel and delete every line in the report that isn't related to your library.
This report gives you numbers subdivided as follows:
Total number of items subdivided by your IStats ( which usually parallels collection codes)
Total number of items that have been assigned to a call # table, subdivided by your Call # ranges.
This snapshot is generated on the first day of each month (for a snapshot of the previous month) and will you a lot more flexibility than a paper report. You can sum up what you need and you can keep ongoing monthly report data in one spreadsheet to show yearly trends. Also, you can print this whenever you need it and don't have to ask LTLS for a printed listing.
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For the IPLAR, I won't be able to tell adult/juvenile materials loaned, reciprocal borrowing and interlibrary loans sent and received.
These reports are now available through WebReporter.
For Adult/Juvenile materials loaned, log into WebReporter. Click on "Shared Reports", then "Circulation." From there, choose the folder marked "Statstical Reports." Find the report called "Circulation Stats by Collection Istat Classes." This report will generate circulation stats based on the collection codes used in your library. It will not work if you do not use collection codes to designate these different types of materials.
For a reciprocal borrowing report, you will find this under "Top 13 Reports." Find the report called "Circulation Stats by Borrower Types." The report generated will have a listing of all the different borrower codes that have checked out from your library during the specified time.
For interlibrary loan reports, again, go under "Top 13 Reports." This time, choose the report called "Circulation Stats by Itype." This report will generate a list of all the materials that have been checked out from your library with the items location code attached.
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The statistics that I've generated for Circulation thus far have been hard to understand because there's so much useless information on them.
WebReporter has made it much easier to customize circulation reports to your needs. If you need any help running these reports, please contact the Automation team.
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