LINC Policies
LPC Recommendation: Rescind
Serials-Serials Publication Patterns
Policy:
The publication pattern for each serial title must be
current and accurate. There are
two times when a publication pattern record may not be accurate:
€When the publisher has changed the frequency, enumeration, or chronology of a
serial title so the existing pattern is no longer accurate; and
€When the publication pattern was not defined correctly in Dynix.
Both of these circumstances can lead to incorrect prediction of forthcoming
issues. Therefore, libraries
should follow established policy when encountering either of these situations.
Context:
When a publisher changes the frequency, enumeration, or
chronology of a serial title, libraries should not modify or continue using the
existing publication pattern.
Libraries should instead indicate the "old" publication
pattern (the one which is no longer accurate)as a "deceased"
publication pattern by completing the Span field in the "old"
publication pattern as follows:
Ex: Ended July 28, 1999, vol. 122,
no. 14
and then create a new publication pattern for checking in subsequent issues of
the serial title.
When a library believes a publication pattern was not defined accurately in
Dynix, libraries should send complete information on the serial in question to
the LTLS Cataloging Center, with a reason stating why they believe the existing
pattern is inaccurate. This
publication pattern will be examined by appropriate staff who will then decide
what the correct publication pattern should be. Libraries will be notified of any changes in an existing
publication pattern.
Adopted: 12/10/1999
Reason for Rescinding: Shared publication patterns
are no longer used with the Horizon system.
LINC Policies
Recommendation: Rescind
General-Policy on Dial Access for Libraries
Policy:
Lincoln Trail provides one port and a local phone line for
this purpose. It is intended that
this port be used only by non-automated libraries and Lincoln Trail will
monitor the use of the phone line.
The port is a title query only port.
Context:
To facilitate resource sharing among libraries, the
Automated Libraries of Lincoln Trail make their database available to libraries
through dial access.
Adopted: 10/8/1990
Reason for Rescinding: Dial access is no longer used
with Horizon. The web catalog is
available to anyone.
General-Peripheral Maintenance
Policy:
Lincoln Trail will negotiate a maintenance contract with
Micro Systems for repair of peripherals attached to LINC. € Annual maintenance charges are significantly
lower than with Dynix
Context:
€ Will honor equipment warranties passed on by Dynix
€ Parts will be offered at a 35% discount
€ Includes semi-annual on-site preventive maintenance cleaning for terminals
€ Includes all labor charges on repairs
€ If not cost effective to repair because of the price of parts, will so notify
Lincoln Trail
€ As a local company Lincoln Trail will be able to reduce shipping
Adopted: 3/31/1994
Reason for Rescinding: Dial access is no longer used
with Horizon. The web catalog is
available to anyone.
General-Peripherals
Context:
Lincoln Trail Libraries System has negotiated a discount
with Dynix, Inc. for purchase of peripheral equipment. The Automated Libraries Council policy
previously adopted said that all peripheral equipment would be purchased from
the automation vendor with a discount to be applied to the computer fund.
Policy:
After serious review and consideration, the ALC Executive
Committee recommends that peripheral equipment be purchased solely from Dynix
and that the discount price be passed on to the member libraries. The committee further recommends that
the Automated Libraries Council immediately take action to develop a mechanism
to provide funds for an ongoing computer fund to be shared by all automated
libraries. It is further
recommended that this action item regarding sole purchase of equipment be
monitored regularly by Lincoln Trail Libraries System staff for review of
prices of outside vendors; at a minimum, this policy should be reviewed in
early 1994.
Passed: 8/26/1993
Reason for Rescinding: This arrangement is no longer
available with Horizon.
LINC Policies
LPC Recommendation: Staff edit to reflect changes with
Horizon
Cataloging-Horizon Bibliographic Indexes
for Popular Formats
The following indexes will be made available through the
Horizon staff search screen:
€ Video Title List
€ Video Author/Title/Subject Keyword
€ Periodical Title List
€ Periodical Title/Subject Keyword
€ Sound Recording Title List
€ Sound Recording Author List
€ Sound Recording Author/Title/Subject Keyword
Background:
Giving users the ability to search selected popular formats
by choosing an appropriate search menu option is a positive enhancement of
LINC's usability.
Approved: 12/16/1997
Amended:
Cataloging- Release 141 MARC Mapping
Policy:
It is recommended that the MARC maps be set to map all data
in as usable a form as possible.
This will make the data available for use in the system, even if it is
not chosen for use at this time.
Background:
Mapping of data from MARC records to Dynix Horizon
bibliographic records affects the usability of the data. The primary use of this data is
display.
Approved: 5/11/1994
Circulation-Status Codes
LINC Status Codes
|
Code |
Description |
|
Holds |
|
Inventory |
Ownership |
New Item |
|
|
On Order |
|
2 |
|
NRPT |
1 |
0 |
|
AD |
Admin Office |
|
2 |
|
IN |
0 |
1 |
|
AR |
Just Received |
|
2 |
|
RPT |
0 |
1 |
|
AS |
Adult Services |
|
2 |
|
IN |
0 |
1 |
|
B |
Bindery |
|
2 |
|
IN |
0 |
1 |
|
|
Bookmobile |
|
2 |
|
RPT |
0 |
1 |
|
|
Claimed Returned |
|
2 |
|
IN |
1 |
0 |
|
|
Circ Desk |
|
0 |
|
IN |
0 |
1 |
|
|
Children's Services |
|
2 |
|
IN |
0 |
1 |
|
CT |
Cataloging |
|
2 |
|
RPT |
0 |
1 |
|
D |
Damaged |
|
0 |
|
RPT |
0 |
0 |
|
DA |
Adult Ser Display |
|
1 |
|
IN |
0 |
1 |
|
DC |
Children's
Display |
|
1 |
|
IN |
0 |
1 |
|
DH |
Display |
|
2 |
|
IN |
0 |
1 |
|
DL |
Lobby Display |
|
1 |
|
IN |
0 |
1 |
|
DNH |
Display |
|
0 |
|
IN |
0 |
1 |
|
DM |
Meeting Rm Display |
|
1 |
|
IN |
0 |
1 |
|
DR |
Reference Display |
|
1 |
|
IN |
0 |
1 |
|
DS |
Special Display |
|
1 |
|
IN |
0 |
1 |
|
DV |
AV Display |
|
1 |
|
IN |
0 |
1 |
|
EX |
Exception |
|
0 |
|
IN |
0 |
0 |
|
H |
Being Held |
|
2 |
|
RPT |
0 |
0 |
|
HS |
Hold Shelf |
|
2 |
|
RPT |
0 |
1 |
|
I, li |
On Shelf |
|
1 |
|
NRPT |
0 |
1 |
|
L |
Lost |
|
O |
|
IN |
1 |
0 |
|
M |
Missing |
|
0 |
|
IN |
1 |
0 |
|
MI |
Missing
Inventory |
|
0 |
|
IN |
1 |
0 |
|
ME |
Mending |
|
2 |
|
IN |
0 |
0 |
|
N |
Newly |
|
1 |
|
NRPT |
0 |
1 |
|
NC |
Non Circulating |
|
0 |
|
NRPT |
0 |
1 |
|
NM |
NewMagazines–No Holds |
|
0 |
|
NRPT |
0 |
1 |
|
NMH |
New Magazines-Holds |
|
2 |
|
NRPT |
0 |
1 |
|
O |
Checked Out |
|
2 |
|
SP |
0 |
0 |
|
|
|
|
|
|
|
|
|
|
OS |
Outreach Services |
|
2 |
|
In |
0 |
1 |
|
OW |
Owned |
|
0 |
|
NRPT |
0 |
1 |
|
PR |
In Processing |
|
2 |
|
IN |
0 |
1 |
|
Ro |
Reordered |
|
2 |
|
RPT |
1 |
0 |
|
REV |
Staff Review |
|
0 |
|
RPT |
0 |
1 |
|
RS |
Reference Services |
|
2 |
|
IN |
0 |
1 |
|
S |
Shelving Cart |
|
1 |
|
IN |
0 |
1 |
|
Sched |
Scheduled |
|
2 |
|
RPT |
0 |
0 |
|
SR |
School Reserve |
|
1 |
|
IN |
0 |
1 |
|
SS |
Story Shelf |
|
1 |
|
RPT |
0 |
1 |
|
ST |
Storage |
|
2 |
|
IN |
0 |
1 |
|
Trace |
Trace |
|
2 |
|
RPT |
0 |
0 |
|
TH |
Transit |
|
2 |
|
RPT |
0 |
0 |
|
TR |
|
|
2 |
|
RPT |
0 |
0 |
|
TS |
Technical Services |
|
2 |
|
IN |
0 |
1 |
|
WD |
Withdrawn |
|
0 |
|
RPT |
1 |
0 |
Context:
Status codes are used in Ameritech Library Services¹
Dynix the Horizon software to indicate the current availability of
an item. Status codes should be
used to indicated a temporary location that affects availability, such as
mending or binding. Status codes
can also be used to indicate a temporary or permanent condition such as missing
or lost.
Approved: 6/24/1997
Amended: 9/17/1999