LINC Policy Council Meeting Minutes (not yet approved)
September 15, 2004
Members Present: Glenna White, Rick Dulaney, Anne Newman, Barb Turner, Lynn Schmit, Scott Drone-Silvers, Cynthia Helms, Mary Bissey, Fred Sclipf, Jan Ison
Members Not Present: Alice Cisna
LTLS Staff: Pat Boze, Donna Schaal, Joe Sciacca
Others Present: Deb Lissak, Marsha Grove
Scott called the meeting to order at 2:10 p.m. Pat mentioned that the posted minutes of the July 16 meeting had an error under LINC Policies Discussion - the "General--Peripherals" should be in the group of policies to be rescinded, not edited. The minutes were then approved. Jan gave members additional handouts on the LINC Governance and a comparison chart of Dynix and Horizon software that had been prepared for a recent Urbana Free Library board meeting.
LINC Financial Update
Jan gave a summary of the current balance in the Automation equity Fund, which is used to purchase capital improvements and pay for upgrades. The balance is $313,296.73. We still do not know the general state-allocated LTLS FY2005 budget.
Minor Policy Revisions
The policy rescinsions and revisions discussed at the July meeting were revisited. Pat explained that during migration, LINC tried to follow existing LINC policies as much as possible; however, there are many that are now no longer applicable. After a short explanation of the four policies to be rescinded (General—Peripherals, General—Peripheral Maintenance, General—Policy on Dial Access for Libraries, and Serials—Serial Publication Patterns), Lynn moved, seconded by Barb, that these policies be rescinded. After a short discussion of the policies to be editied, Lynn moved, seconded by Fred, that these policies be edited to reflect minor changes with the implementation of Horizon.
Pat gave an update on LINC. Much of August was spent enhancing and customizing LINCPac. However, when LINCPac became unstable during the week of September 6, the restoration of LINCPac all of the customization to disappear. Dynix is working to restore the lost customization and has put together a ‘tiger’ team to work on the instability of LINCPac and has given it a very high priority. Marsha Grove indicated their frustration with LINCPac and said that Dynix should offer some monetary compensation for all that has happened. She would also like a written explanation of what caused the problems we experienced.
LTLS staff installed WebReporter on August 26 and has been extensively testing the product. Scott suggested an FAQ to help staff understand initial questions about getting started with WebReporter. The product is targeted for release for the end of September.
The format for LINC Update has been changed to look more like QC and will be published biweekly on Tuesdays. Pat noted that the FAQ page has a new interface that allows users to search for questions. She also noted that LTLS staff has been working on compiling a database of all the questions received from libraries.
Urbana Free Library presented a position paper asking that a current LINC policy that doesn’t allow local holds be revisited. Barb Turner asked for a definition of local holds: this is where certain types of materials owned by a particular library can only be requested by patrons of that library. There was much discussion about the issue of local holds and the positive and negative impact it could have on individual libraries and the system as a whole. Issues included:
The meeting was adjourned at 4:50 pm. The next meeting of LINC Policy Council is November 10, 2004, at 1:30 pm.