LINC Policy Council Meeting Minutes (not yet approved)
March 16, 2005
Members Present: Mary Bissey, Alice Cisna, Rick Dulaney, Fred Schlipf, Lynn Schmit, Barb Turner, Glenna White Anne Newman
Members Absent: Scott Drone-Silvers, Cynthia Helms, Jan Ison
Others Present: Phil Cohee, Donna Schaal, Pat Boze
Rick called the meeting to order at 1:30.
The minutes from the January 12, 2005 meeting were approved.
There was no financial update this meeting.
Pat gave an update about LINCPac Enhancements. No feedback was received from the members. The wording on the My Librarian page has been updated to encourage people to seek out an actual librarian before going to virtual reference. Pat briefly overviewed some other changes in the test PAC. Pat also reviewed the process that will be involved to make the changes. Because the amount of changes involves a lot of downtime¹, we will flip to the test¹ PAC server first, then do the work on the production server. She projects that it will take about 1 week in order to implement all of the changes. In the meantime, patrons will be directed to the TestPac and should see no interruption in service.
We¹ve received word that HIP 4.0 will be scheduled for release in May 2005. The discussion then turned to the draft of the LINCPac Policy. Motion made to accept the policy as written. Motion carried with one ³no.²
Pat reviewed the Shared Itype policy, which was initially distributed at the January meeting. She also reviewed how the transition will be made. Regional meetings will be held in order to overview the changes and help directors map their old itypes to the new shared itypes. A motion was made to accept policy and it passed unanimously. June 30, 2005 is still the target date for completion of the transition.
Pat then reviewed the Individual Itype policy. There is a clause that all petitions for individual itypes be brought before the LINC Policy Council for approval. A motion was made to accept the policy and it passed unanimously.
Pat reviewed the process for city codes creation. Currently, all staff members are able to create city codes. However, because of several problems with codes being changed, the idea was forwarded that only Level 4 be allowed to add codes. The idea was discussed, but ultimately decided against.
During the committee¹s meeting, many options for reducing the number of call number tables were discussed, but the committee was unable to come to a decision.
Donna and Pat gave an overview of e-book products, specifically Overdrive because Dynix works with this vendor. The features of particular interest include a holds queue, the ability to save the audiofiles to CD (addresses the issue of damaged CD¹s), and unlimited licenses to allow multiple checkouts of more popular materials. Biggest price issue is creating the branded site that controls the overall look and checkout. Other costs include purchasing the actual materials (about $4 per book). The decision will also have to be made whether or not purchasing will be done on the consortium level.
The consensus of the committee was that local holds be allowed. However, it was decided that nothing would move forward until after all of the itypes had transitioned to the new scheme. Also, it was decided that local holds would take place on a trial basis.
The next meeting is scheduled for May 18, 2005 at LTLS
The meeting was adjourned at 3:10.