Miranda Shake, Chair, called the meeting to order at 1:30 pm. Three participants – Jacob, Diane, and Susan – attended via conference call. The minutes of the 9/28/2011 meeting were corrected with additional attendee names and the minutes were then approved as corrected.
Pat presented the data from the Vendor Evaluation surveys that were submitted by LINC members. Overall, the number of surveys submitted was low and fairly even in the overall ratings between the two vendors. Comments from LPC members present indicated the need for a web-based client, how important significant digits/barcodes are, don't want to be locked in to specific hardware and other comments on the demos themselves. After discussion, LPC asked Pat to send out an email to all LINC staff, asking them to submit surveys by Friday, 12/9, so this data could be taken to the LLSAP4 Working Group meeting on Monday, 12/12.
Donna spoke about many of the issues that had come up in the migration of the Champaign/Urbana data to Polaris. We've had little feedback from Champaign/Urbana staff on the quality of the data, and no problems were reported to us until a few days before they were ready to go live, even though they were provided with a complete file in September for testing purposes and the SirsiDynix migration team has been very prompt in meeting the timeline. We've communicated with a Polaris migration specialist who has assured us they can 'work with the data,' even though the Champaign/Urbana libraries said to us that some of the data was unusable.
Ryan Franklin raised the issue of local holds and her concern that the use of local holds prevents patrons from placing requests, particularly as our database becomes smaller. Pat was asked to send out an email to all LINC directors, asking them to reconsider the use of local holds and not put on order records into local holds itypes until the item is actually received.
Pat reported that the Cataloging Center memo was sent to the 4 LLSAP managers and the IHLS Executive Director – no reply to date. Also, there was some discussion about the need for a MyMediaMall type of product and how that might be continued in the new shared system.
The meeting was adjourned at 2:50 pm. The next meeting is scheduled for January 25, 2012, 1-3 pm.