LINC Policy Council Minutes
November 18, 2009

Members Present

Members Absent

Others Present

Miranda Shake, Chair, called the meeting to order at 9:35. With a motion from Sarah Hill, second by Jacob Roskovensky, the minutes of the June 24, 2009 meeting were approved. Deb Lissak asked that another item be added to the agenda as New Business.

Miranda asked everyone on LPC to introduce themselves. There are 4 new members and 7 returning members. Pat gave a quick update on the current LINC Financials - as of 10/31/2009, there is $418,000+ in the Automation Equity fund.

Pat then reviewed the current status of informing libraries to adopt the recommended circulation settings for the CR1 and CR2 itypes. Forms were sent out in July, but less than half of the libraries have responded. LT staff will make another push for this information, with the hope that 100% compliance will be in place by the February LPC meeting.

The WorldCat Local project is winding down; the pilot for the 7 LTLS members will end on December 31. However, OCLC is providing a 'lite' version of WorldCat Local, called WorldCat Quick Start, to all ILLINET member libraries for free. Eligibility for the free version requires that libraries subscribe to FirstSearch (which is paid for by the Illinois State Library) and set their holdings in WorldCat. Pat reviewed the differences between the WorldCat Local Full version and the Quick Start version. LTLS staff working on this project will configure the Quick Start version for all LINC libraries, at no cost. This version will eventually become the replacement for the FirstSearch database interface, although exact timeframe is unknown.

The group devoted some time to discussing what should be accomplished in FY2010, with several ideas suggested:

• Look at a different automation system
• What's best for the consortium
• Don't spend too much time on policies if not necessary for new system
• Look at open source
• Budget issues, staff cuts, costs
• Is there some other way to do a consortium
• Wasting money with the way we do delivery - can we look at this
• More downloadables
• Who are we serving, patrons or ourselves
• Ownership of records
• What can we do to make libraries function more smoothly

In New Business, Deb Lissak asked that an alternate to acquisitions on-order records be discussed. Pat recommended that this should be assigned to a sub-committee for further investigation. The following were named to this committee: Nanette Donohue, Susan McKinney, Deb Lissak, Holly Thompson, and Vanessa Whippo. This committee will meet on December 9, with a report back to LPC for its February meeting.

The meeting was adjourned at 11:20 am.