Miranda Shake, Chair, called the meeting to order at 9:30. With a motion from Marsha Grove, second by Susan McKinney, the minutes of the June 23, 2010 meeting were approved. There were no additional items for the agenda. Members introduced themselves to Diane Griswell, new LINC Policy Council member.
Pat Boze reviewed the Borrower Purge Policy and suggested changes to the criteria. Even with a utility program that will automatically purge borrowers, LTLS staff had little success purging patrons this fall (less than 3,000 or 1% of all borrowers) because the criteria are too stringent. The amount owed of less than $5.00 and the inability to delete when borrower has lost items (as the policy currently states) means that fewer and fewer borrowers can be purged automatically. We are recommending that the critera be reviewed and the amount owed increased. Otherwise, the staff time involved in creating the purge files, without being able to purge, is not efficient. There was discussion about the criteria, LINC Policy Council members indicated that the recommended changes be brought back to the next meeting, with this additional clarification of all criteria being met:
Pat reviewed the LINC Planning Document Draft for the group. She mentioned that there continues to be discussion on what is meant by a 'merged automation platform' and the Southern System Planning Panel has asked for additional definition. Discussion followed on what additional elements should be addressed in the LINC Planning Document, including:
Deb Lissak asked if there could be a brief discussion of Circ History - the number of days patron information is retained after an item is checked in. The current setting of 7 days is not long enough. Pat said she would add this to the agenda for the next meeting.
The next meeting for LINC Policy Council was scheduled for January 12, 2011. The meeting was adjourned at 11:30.