Alice Cisna called the meeting to order. Minutes from the last meeting had not been prepared yet, so no action was taken. Alice reviewed the ground rules, roles and agenda.
Jan reviewed the history of the involvement of the LTLS Board of Directors and the decision made by the Board to ask LPC to reconsider the local holds test.
Scott Drone-Silvers made a motion, that the current implementation of Local Holds be suspended as soon as practicable.
The issues with this implementation include:
Jan Ison also reiterated that in normal circumstances the staff of LTLS would have suspended the test because of all the comments. She hoped that with future tests of this magnitude the LINC Policy Council would give the staff more empowerment to suspend testing. Janet Cler pointed out that this issue directly affects the integrity of each library. Tolono Public was working very hard to attract patrons into the library but this implementation defeated those efforts. Fred noted that this particular approach (pickup location) made it difficult to maintain a patron base. He stated that it was a problem which forces people into other libraries.
Scott said that this particular implementation had many different angles that the committee just couldn’t anticipate. They were focused on looking more at the libraries versus the patrons. Fred made the distinction between the principal of local holds versus the issue with pickup locations. Scott reiterated that there were only two different options that were looked at by the committee.
Mary Bissey made a motion to call for the continuation of the local holds test by replacing the current implementation with the second option. Scott questioned her on whether or not the motion was specifically directed to go straight to Option B. He believed that the committee should take a look at all the problems/issues before implementation. If the issues are not looked at he believed we would be right back here in 2 weeks. Cynthia asked if any future upgrades to Horizon could address some of the issues. Pat stated that she and Dynix had worked multiple times together to get this operating as it does now. She didn’t know if Horizon 8 would have any better solutions.
Fred restated that the pickup location was the problem. Alice made three points: education of the patrons was key, technical issues such as schools not being able to get items, etc. would need to be addressed, and the reciprocal borrowing problem.
Discussion for Scott’s motion was closed. The motion passed unanimously
Scott asked that we now discuss how to continue with local holds. Jan said that the board was concerned about the patrons. Nothing at the board meeting indicated that the local holds issue could not be pursued. The board did prefer a smaller test. Fred said that a simpler version of the local holds would work in his opinion and he certainly understood the points of the other libraries regarding reciprocal borrowing. Lynn reminded everyone her LPC term was up and strongly recommended that the local holds had to be implemented when all could participate.
Mary made a motion, seconded by Fred, that the LINC Policy Council redirects the Local Holds Committee to study the local holds issue focusing on Option B but looking at issues from this implementation, reviewing flexible itypes, the hold queue, and the acquisitions module. The Local Holds Committee should report to LINC Policy Council no later than August 30, 2006.The motion was passed unanimously.
Pat was directed to stop the current implementation of Local Holds as soon as possible (today). Email information about this decision will be sent to the LINC Director’s group.
The meeting was adjourned at 10:30 a.m.