Miranda Shake, Chair, called the meeting to order at 1:00 pm. Jacob, Diane, Deb, and Susan attended via conference call. The minutes of the 12/7/2011 meeting were approved as written.
Pat updated on the progress of the vendor selection process. The IHLS Board approved entering into contract negotiations with Polaris. A negotiation team will commence this work as soon as possible.
There was a discussion about developing problems associated with libraries adding item records to other libraries' acquisition records when they receive an item. This is not the proper procedure – libraries are supposed to send items in for cataloging so that the correct OCLC cataloging record can be merged with the acquisitions short bib. Pat was asked to draft an email to all LINC libraries with an explanation of the proper procedure.
The group discussed the importance of MyMediaMall and how important it is to continue a service like this, for the entire consortium, as we merge into one LLSAP. Pat was asked to work with Miranda/Susan to develop a memo of concern and send to the LLSAP Managers and Leslie Bednar, Executive Director.
Pat reported that an email about encouraging libraries to transfer materials out of local holds more quickly had been sent and we have noticed that this has happened, although there are still many items in those local itypes. Some libraries have quit using a local holds itype altogether.
The meeting was adjourned at 3:00 pm. The next meeting will be scheduled at a later time.