Database Standards Committee
June 4, 2002
The meeting began at 9:08 a.m. Present were Mary Bissey, Karen Hackman, Joanne Kelly, Holly Nordheden, Merdy Smith, and Mary Wilkes Towner.
The agenda for the meeting was passed out. There were no changes to the agenda.
The minutes of the May 7, 2002 Database Standards Committee meeting were approved with two spelling corrections.
Merdy handed out three informational printouts that David Dorman thought the committee would be interested in: Clarifying XML by D. Scott Brandt [http://www.emeraldinsight.com/librarylink/technology/may01.htm] , Metadata Encoding & Transmission Standard (METS) [http://www.loc.gov/standards/mets/], and Metadata Object Description Schema (MODS) [http://www.loc.gov/standards/mods/].
Pac for Windows
Merdy explained that the questions the Committee asked at the May 7th meeting regarding the display options on Pac for Windows is an interface issue (the public look and feel of the product) and is outside the scope of this Committee. However, the topic can be put on the agenda for the next Policy Council meeting if desired. The Committee had asked if the Combined Keyword search could be put on the first screen of Welcome to LINC section in Pac for Windows. It was also asked if the phrasing of the Author List search could be changed to Author (last name first). Both changes can be made in the current version of Pac for Windows. The Committee viewed these changes that had been temporarily made to the LTLS Pac for Windows screen and agreed that the changes were beneficial. The Committee asked that a request for consideration of these changes be presented at the next Policy Council meeting.
Merdy explained that she had been in contact with Accelerated Reader and learned that there were over 50,000 titles in the program. She also learned that any school participating in the AR program could generate a list of the titles, reading level, points, etc. for the collection owned by the library. In discussing implementation of the MARC 526 to contain the Accelerated Reader information it was pointed out that completing this information for any one school would probably involve thousands of bib records because it was estimated that 50-75% of a school library’s core collection would be Accelerated Reader material.
Mary Towner indicated that they have a print out of the titles in the Accelerated Reader program and use that in guiding patrons to books at specific reading levels. It was asked if we should consider using printed lists to disseminate the AR information rather than implementing the MARC 526 field. It was pointed out that neither the MARC 526 field nor a printed list would remain current or indicate which school libraries have purchased which AR tests. Merdy will contact Accelerated Reader again to see if printed lists are available that can be distributed to public libraries in the Lincoln Trail Libraries System, or if there is a list online that can be accessed.
Mary Towner presented information about a bilingual Spanish/English subject list called Bilindex. This database contains over 30,000 entries and costs $795. Mary also reported that some libraries have developed their own thesaurus online. The Oakland Public Library & San Francisco Public Library Spanish Subject Headings is located at http://latino.sscnet.ucla.edu/library/bplg/sujetos.htm. After discussion the Committee agreed to request permission to add Bilindex subject headings to books in Spanish in specific areas of collections (e.g., job training, interviews, etc.). Mary Towner will draft a request.
Mary Bissey presented a draft proposal outlining the rationale for requesting that the current LTLS Cataloging Policy on Audience Level Notes be reversed. Karen voiced her support of the proposal and explained the Champaign Community Unit School District No. 4’s Film/Video Policy that uses the MPAA Voluntary Movie Rating System as a guideline for showing films in the classroom.
After discussion it was agreed to forward a proposal to the Policy Council that requests the following:
1.) Removal of the current LTLS Cataloging: Audience Level Notes – Statement of Clarification policy that prohibits having movie rating information in a bibliographic record in LINC.
2.) Agreement that any Target Audience Note (MARC 521) which is in a bibliographic record that is brought into LINC will be accepted unless it contradicts information found on the video recording. (A video recording is considered to be any type of media involving a sequence of images projected in rapid succession so that they create the illusion of movement. These include video recordings with all of their manifestations: videos, films, DVDs, etc.] When information on the videorecording contradicts information in the MARC 521 field, the MARC 521 field will be changed to reflect information found on the videorecording.
3.) Agreement that if a MPAA movie rating code is found anywhere on a videorecording (i.e., on the screen frames, on the video cassette, DVD, etc. or its label, on the box or container, or on any accompanying material), this MPAA movie rating code must be entered in the MARC 521 field of the bibliographic record.
4.) Retrospectively adding MPAA movie ratings to bibliographic records in LINC is optional.
Merdy will put the above in the format appropriate for a policy proposal.
The next meeting will be held September 10, 2002.
The meeting was adjourned at 11:35 a.m.
Prepared by Merdy Smith