Database Standards Committee
June 4, 2002
Minutes
The
meeting began at 9:08 a.m. Present
were Mary Bissey, Karen Hackman, Joanne Kelly, Holly Nordheden, Merdy Smith,
and Mary Wilkes Towner.
The
agenda for the meeting was passed out.
There were no changes to the agenda.
The
minutes of the May 7, 2002 Database Standards Committee meeting were approved
with two spelling corrections.
Merdy
handed out three informational printouts that David Dorman thought the committee
would be interested in: Clarifying XML by D. Scott Brandt
[http://www.emeraldinsight.com/librarylink/technology/may01.htm] , Metadata
Encoding & Transmission Standard (METS)
[http://www.loc.gov/standards/mets/], and Metadata Object Description Schema
(MODS) [http://www.loc.gov/standards/mods/].
Pac for Windows
Merdy explained that the
questions the Committee asked at the May 7th meeting regarding the
display options on Pac for Windows is an interface issue (the public look and
feel of the product) and is outside the scope of this Committee. However, the topic can be put on the
agenda for the next Policy Council meeting if desired. The Committee had asked if the Combined
Keyword search could be put on the first screen of Welcome to LINC section in
Pac for Windows. It was also asked
if the phrasing of the Author List search could be changed to Author (last name
first). Both changes can be made
in the current version of Pac for Windows. The Committee viewed these changes that had been temporarily
made to the LTLS Pac for Windows screen and agreed that the changes were
beneficial. The Committee asked
that a request for consideration of these changes be presented at the next
Policy Council meeting.
Merdy explained that she
had been in contact with Accelerated Reader and learned that there were over
50,000 titles in the program. She
also learned that any school participating in the AR program could generate a
list of the titles, reading level, points, etc. for the collection owned by the
library. In discussing
implementation of the MARC 526 to contain the Accelerated Reader information it
was pointed out that completing this information for any one school would
probably involve thousands of bib records because it was estimated that 50-75%
of a school library’s core collection would be Accelerated Reader
material.
Mary Towner indicated
that they have a print out of the titles in the Accelerated Reader program and
use that in guiding patrons to books at specific reading levels. It was asked if we should consider
using printed lists to disseminate the AR information rather than implementing
the MARC 526 field. It was pointed
out that neither the MARC 526 field nor a printed list would remain current or
indicate which school libraries have purchased which AR tests. Merdy will contact Accelerated Reader
again to see if printed lists are available that can be distributed to public
libraries in the Lincoln Trail Libraries System, or if there is a list online
that can be accessed.
Mary Towner presented
information about a bilingual Spanish/English subject list called
Bilindex. This database contains
over 30,000 entries and costs $795.
Mary also reported that some libraries have developed their own
thesaurus online. The Oakland
Public Library & San Francisco Public Library Spanish Subject Headings is
located at http://latino.sscnet.ucla.edu/library/bplg/sujetos.htm. After discussion the Committee agreed
to request permission to add Bilindex subject headings to books in Spanish in
specific areas of collections (e.g., job training, interviews, etc.). Mary Towner will draft a request.
Mary Bissey presented a
draft proposal outlining the rationale for requesting that the current LTLS
Cataloging Policy on Audience Level Notes be reversed. Karen voiced her support of the
proposal and explained the Champaign Community Unit School District No.
4’s Film/Video Policy that uses the MPAA Voluntary Movie Rating System as
a guideline for showing films in the classroom.
After discussion it was
agreed to forward a proposal to the Policy Council that requests the following:
1.) Removal of the current LTLS Cataloging: Audience
Level Notes – Statement of Clarification policy that prohibits having
movie rating information in a bibliographic record in LINC.
2.) Agreement that any Target Audience Note (MARC
521) which is in a bibliographic record that is brought into LINC will be
accepted unless it contradicts information found on the video recording. (A video recording is considered to be
any type of media involving a sequence of images projected in rapid succession
so that they create the illusion of movement. These include video recordings with all of their manifestations: videos, films, DVDs,
etc.] When information on the videorecording contradicts information in the
MARC 521 field, the MARC 521 field will be changed to reflect information found
on the videorecording.
3.) Agreement that if a MPAA movie rating code is
found anywhere on a videorecording (i.e., on the screen frames, on the video
cassette, DVD, etc. or its label, on the box or container, or on any
accompanying material), this MPAA movie rating code must be entered in the MARC
521 field of the bibliographic record.
4.) Retrospectively adding MPAA movie ratings to
bibliographic records in LINC is optional.
Merdy will put the above
in the format appropriate for a policy proposal.
The next meeting will be
held September 10, 2002.
The meeting was
adjourned at 11:35 a.m.
Prepared by Merdy Smith