Cataloging Center Heads
April 10, 2002
The meeting began at 9:00 a.m. Present were Nancy Curran, Howard Grueneberg, Helen Neal, Holly Nordheden, and Merdy Smith.
The minutes of the October 10, 2001 and December 6, 2001 meetings were approved as written.
Round robin of reports
Lincoln Trail Libraries System: Merdy reported that Lincoln Trail has added preview forms for DVDs and videos to the LTLS website. A nomination form for websites for cataloging in LINC and FAQs regarding the process have also been added. The Database Standards Committee was formed to review nominations for Local Subject Headings and determine recommendations for other database standards. Members of the committee are Mary Towner, Karen Hackman, Holly Nordheden, Lucy Webb, and Joanne Kelly, with Mary Bissey as LINC Policy Council liaison, and Merdy Smith, LTLS staff contact.
Charleston: Nothing new to report from Nancy.
DACC: Holly reported that they DACC will be celebrating the anniversary of moving in May. The library is currently fully staffed. Holly will begin working on sound recordings soon, since attending the Illinois State Library’s training workshop on cataloging sound recordings.
URN: Howard reported they will soon be getting rid of their shelf-list. Ground breaking
for the new library will possibly be in the fall.
Merdy distributed a list of common errors found in bibliographic records added to LINC in January 2002. Some of the errors were incorrect punctuation, language code different from title, missing sub-fields in 260, duplicate ISBNs, and conflicting information in fixed fields and variable fields. In February Merdy began running the MARC Report on LINC records to find such errors.
Merdy asked if there was any interest in cataloging workshops for support staff. Holly said she had one staff person who would attend basic cataloging workshops (e.g., introduction to MARC), preferably in the summer. Merdy will further investigate the possibilities.
Merdy read a message received from epixtech regarding the fact that when editing records in Cat for Windows, the 007 field changes even though that was not the field that was being edited. Epixtech said it was a bug in Cat for Windows, and recommended that records not be edited in Cat for Windows.
Merdy reported that a new edition (3rd) of Bibliographic Formats & Standards will be available in May.
Holly asked if supplements to a serials title could be checked in on the same bib record, even though they had separate volume numbering. Merdy said they could be checked in (as supplements) on the same record. Holly also asked what she should send to Merdy for serial title changes that were not caught at checkin. Merdy said she should send information regarding the old title and the new title; sending the bibliographic record numbers or print outs of these is fine.
The next meeting will be held October 9, 2002 , possibly at DACC.
The meeting was adjourned at 10:00 a.m.
Prepared by Helen Neal